What are the benefits?
Using a seamless system to manage HR saves time and gives leaders, HR professionals and managers instant access to the rich data required to make strategic business decisions. Without an automated HR system, HR professionals spend nearly half of their daily working hours performing tedious administrative processes.
Using an automated HR Management System (HRMS) to streamline human resources activities gives HR professionals more time to spend on other HR priorities, such as recruitment, training, development and employee engagement, which all have a positive impact on attracting and retaining talent andimproving engagement and productivity.
A HRMS automates and digitalises core HR processes like payroll and benefits administration, allowing HR teams to focus on higher-value tasks by reducing labour-intensive, manual efforts.
A HRMS also keeps rich employee data at your fingertips, enabling you to plan ahead and make strategic decisions quickly.
Does a small business need HR software?
As soon as you have a single employee, your business will need to manage HR processes. As your team grows, the problem of managing them and keeping records up to date can become a struggle. It’s not ideal to have sensitive information stored in multiple folders or systems.
The more employees you have to manage with a manual HR system, the less efficient it becomes. The sooner you put your HR processes inone place, the easier it is to manage, giving you more time to focus on growing your business.
What is Software as a Service (SaaS)?
Software as a Service (also known as cloud-based software) is a way of delivering applications over the internet. It means you don’t have to install or maintain any software on your computer hard drives – you simply access the service through your web browser over the internet using a secure password.
What are the advantages of Saas over desktop software?
Cloud HR Management Systems have many benefits over traditional manual or desktop software solutions.
The flexibility and integration capabilities of HRMS systems in a cloud-based environment allow businesses to automate and digitalise HR processes, improving efficiency and employee experience.
These include:
Installation
With a cloud-based HR system, no installation is required, you simply sign up to the service online.
Access
A cloud-based HR system is accessible from anywhere you have an internet connection using a PC, Mac, tablet or mobile device.
Efficiency
Many HR processes are automated. Data is easily kept up-to-date in real time and is accessible 24/7.
Cost
With cloud-based software there are no large upfront costs - the cost is spread overlow monthly subscription payments.
Updates
On the cloud all updates are automatic.
Back-ups
Data is automatically backed up from the cloud by your software provider.
Support
Saas HR providers generally offer robust system support via email and online chat. Breathe also offer telephone support, which is unusual for a Saas HR provider. Cloud solutions cut down the need for an internal IT specialist.
Compatibility
Because you access your cloud application from a browser, you can run any operating system.
Types of HR systems
There are several types of HR systems, each designed to support different aspects of HR processes.
Human Resource Management Systems (HRMS) are comprehensive platforms that encompass all the data management structures of an HRIS but also include more qualitative and complex functionalities, such as talent management. HRMS are ideal for organisations looking to integrate a wide range of HR functions into a single system.
Human Resource Information Systems (HRIS) are typically built on a database of employee information and are used to support core HR processes that are more linear and quantitative, such as payroll processing and time and attendance management. These systems are essential for maintaining accurate employee records and ensuring compliance with labor laws.
Human Capital Management (HCM) systems, on the other hand, are an umbrella term that describes the broad set of practices and software an organisation uses to manage its workforce from recruitment through retirement. HCM systems focus on optimising the value of human capital by integrating various HR functions, including talent management, performance management, and succession planning.
